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Function: Established by the Chichester Harbour Conservancy Act, 1971, the Chichester Harbour Advisory Committee (CHAC) is a statutory body which acts as the consultative body for the Chichester Harbour Conservancy (CHC). CHC are required to consult CHAC on all matters substantially affecting the amenity areas, maintenance, management and improvement of the harbour, including proposals to:
Chaired by: CHAC nominate a chairman from within their membership.
Secretariat: West Sussex County Council.
Agenda set by: CHAC meetings follow the same agenda as the following CHC meeting.
Minutes on public record: Yes
Attendance by external bodies: Yes, meetings are held in public.
Function: To consider and make recommendations as to the management, control and conservation of the Keyhaven river and its environs including, as appropriate, the provision of facilities for users. It is an executive committee of the New Forest District Council.
Chaired by: The committee elect their own chairman.
Secretariat: New Forest District Council
Agenda set by: NFDC, in consultation with the membership.
Minutes on public record: Yes
Attendance by external bodies: Yes, meetings are held in public.
Function: The Committee must normally be consulted by the Langstone Harbour Board on any matter substantially affecting the management of the Harbour and its navigation. The Board must consult on rates, charges, dredging, moorings, changing navigation marks and proposed bye-laws. The Board must also consider any matter relating to Harbour management referred to it by the Committee. The Committee appoints 2 voting members to the Langstone Harbour Board.
Formal terms of Reference: Yes, set out in the Langstone Harbour Order, 1962, revised in 1985.
Frequency of meetings: Quarterly, in advance of the meetings of the Harbour Board.
Chaired by: Chairman nominated from within the membership, by the Advisory Committee.
Secretariat: The Committee has its own Secretary, whose expenses are met by the Harbour Board.
Agenda set by: Agenda follows that for the meetings of Langstone Harbour Board.
Minutes on public record: Yes
Attendance by external bodies: Observers may be invited.
Joint Management Committee: (a sub-committee of Hampshire County Council Recreation Committee): To manage the County owned land between Hurst Spit, Keyhaven and the Lymington River. To make recommendations to the County Council on any policy issues arising.
Advisory Panel: To report and make recommendations to the Lymington Coastal Area Joint Management Committee (LCAJMC) on issues relating to the coastal area.
Formal terms of Reference: The terms of reference are set out within those for Hampshire County Council Recreation Committee.
Frequency of meetings: Quarterly, the Advisory Panel normally meets immediately before the Management Committee.
Chaired by: Chairman is elected by the Management Committee, also chairs Advisory Panel.
Secretariat: Hampshire County Council.
Agenda set by: The agenda for panel normally follows that for the LCAJMC.
Minutes on public record: Yes
Attendance by external bodies: Yes, meetings are held in public.
Function: To provide a mechanism for New Forest District Council to consult and provide information on aerial and related pollution issues. To assist the prevention of aerial and other pollution through establishing liaison between industry, regulatory authorities, local councils and the public on environmental activities associated with industry.
Formal terms of Reference: Yes.
Frequency of meetings: At least quarterly.
Chaired by: Chair and vice-chair are elected from within the membership annually.
Secretariat: Provided by New Forest District Council.
Agenda set by: NFDC, in consultation with the members.
Minutes on public record: Yes
Attendance by external bodies: Meetings are held in public, and are preceded by a public participation session. External speakers may be allowed by invitation only.
Function: To provide an informal consultative committee between Portsmouth City Council and the various organisations in the City interested in water safety. The committee’s main role is to monitor and review water safety issues on the seafront of Portsmouth, and provide a forum to address any problems and co-ordinate policy. The committee is non-executive, but may make recommendations for zoning etc to the appropriate committee of the City Council.
Formal terms of Reference: Yes.
Frequency of meetings: Twice per year, usually in October and March .
Chaired by: Chaired by Vice-chair of PCC Leisure Committee.
Secretariat: Portsmouth City Council.
Agenda set by: Committee clerk seeks items from membership. A number of routine items are discussed such as Lifeguards and Safety Equipment.
Minutes on public record: Yes, reported to PCC Leisure Committee.
Attendance by external bodies: Yes, meetings are held in public.
Function: This group is co-ordinated by the Queen’s Harbour Master, Portsmouth (QHM), and exists to provide liaison, communication and consultation between the managers and user groups within Portsmouth Harbour over the harbour management.
Formal terms of Reference: No.
Frequency of meetings: Quarterly.
Chaired by: QHM
Secretariat: QHM
Agenda set by: QHM, based on items requested by group members.
Minutes on public record: Minutes are available on request from QHM
Attendance by external bodies: Requests to attend meetings should be forwarded to QHM.
Function: SASAC was established by the Solent Cruising and Racing Association in 1962 to maintain a close liaison between the commercial and leisure users of the Solent. It functions as a trouble-shooter committee, discussing any problems which have occurred. The Committee helps achieve liaison over major events within the Solent.
Formal terms of Reference: Yes.
Frequency of meetings: Once a year.
Chaired by: President, SCRA
Secretariat: SCRA
Agenda set by: Hon. Secretary, SCRA in response to items raised by members.
Minutes taken: Yes
Minutes on public record: Minutes held by SCRA, contact Hon. Secretary for information.
Attendance by external bodies: By prior agreement with the Committee.
Function: This is a technical grouping which provides for liaison and co-ordination between the main search and rescue organisations within the Solent, and addresses issues related to search and rescue operations and resources.
Formal terms of Reference: Terms of reference for Search and Rescue Committees have been established nationally by HM Coastguard and the Police Service.
Frequency of meetings: Twice annually.
Chaired by: Alternately by the Coastguard and Hampshire Constabulary.
Secretariat: HM Coastguard, Solent.
Agenda set by: HM Coastguard, based on items forwarded by the membership.
Minutes taken: Yes
Attendance by external bodies: This is not normal practice, but may be appropriate in some circumstances. Requests should be made to HM Coastguard.
Function: This is a committee of the pilotage authorities within the Solent, which provides a forum for addressing policy issues relating to safety of navigation and pilotage within the Solent, and discussing incidents, events and procedures.
Formal terms of Reference: No.
Frequency of meetings: Every two months.
Chaired by: Alternates between the members.
Secretariat: QHM.
Agenda set by: QHM calls for items. Matters are not generally raised by external bodies, however operational problems could be referred to the pilotage committee for resolution.
Minutes on public record: No.
Attendance by external bodies: No.
Function: This is a voluntary group of the main bird conservation organisations within the Solent area, which aims to improve the understanding of shorebirds, promote further research and co-ordinate and distribute information.
Formal terms of Reference: The group has written aims and objectives. Its aims are to study the shorebirds of the Solent, and to further their conservation. The objectives are to:
* prioritise and undertake research and monitoring
* co-ordinate and collate information
* make information available through a newsletter
* organise occasional social events
* work with other organisations as appropriate.
Frequency of meetings: Approximately quarterly
Chaired by: Currently by Peter Potts, Farlington Ringing Group
Secretariat: Voluntary.
Agenda set by: Voluntary.
Minutes on public record: Yes.
Attendance by external bodies: Yes, subject to agreement within the group.
Function: This is a local-authority led organisation which aims to support and complement the work of local authorities, the Environment Agency and other agencies in protecting and improving the quality of recreational waters. Its aims are:
* to campaign for the introduction and improvement of effective environmental standards applicable to all waters of the Solent including river estuaries and harbours;
* to receive the results of monitoring and consider the water quality in the Solent, and to make recommendations where appropriate;
* to establish liaison with the Environment Agency and Southern Water on a regional basis concerning water quality in the Solent;
* to consider the problems surrounding recreational use of the Solent, the environmental impact of effluent and sludge discharges and the effects on animal and plant life.
Membership: Full membership is available to the District Councils of Hampshire and the Isle of Wight, Chichester and Arun District Councils, Southampton City Council, Portsmouth City Council, Isle of Wight Council and Hampshire County Council.
Associate membership is available to Harbour Authorities, English Nature and other organisations co-opted by the conference.
Formal terms of Reference: Yes, as above.
Frequency of meetings: Annual standing conference, supported by an Officers’ Working Group which normally meets on a quarterly basis. Sub groups are established for particular purposes, such as the administration of the Solent Water Quality Awards.
Chaired by: The conference Chairman rotates annually.
Secretariat: Solent Forum.
Agenda set by: Secretariat in response to items from the membership.
Minutes on public record: Yes.
Attendance by external bodies: Yes, by agreement with the group. The conference is open to the public.
Function: To provide a forum for information exchange over matters of concern to harbour masters.
Membership: Membership is available to statutory harbour masters between Weymouth and Littlehampton. All of the statutory harbours within the Solent are represented.
Formal terms of Reference: There is a formal constitution.
Frequency of meetings: Twice annually.
Chaired by: Elected chairman from within the membership, which changes annually.
Secretariat: Provided by Associated British Ports.
Agenda set by: Secretary, on the basis of a call for items from the membership.
Minutes on public record: No
Attendance by external bodies: No.
Function: To provide for consultation and liaison over activity and development associated with the Port of Southampton.
Membership: This committee is convened by Associated British Ports, and membership is determined by ABP, in discussion with the membership of the committee.
Formal terms of Reference: No.
Frequency of meetings: Quarterly.
Chaired by: Associated British Ports, Port Manager.
Secretariat: Associated British Ports.
Agenda set by: Standard Agenda.
Minutes on public record: Yes.
Attendance by external bodies: Not normally.
Function: To provide for co-ordination, consultation and liaison over recreational activities within Southampton Water, between Associated British Ports, local authorities and the users groups.
Membership: This group is convened by Associated British Ports. Membership is by invitation of ABP, in consultation with the other members of SWRUG.
Formal terms of Reference: A statement of objectives exists.
Frequency of meetings: Twice annually.
Chaired by: Associated British Ports, Harbour Master.
Secretariat: Associated British Ports.
Agenda set by: ABP in response to items from the members.
Minutes on public record: Yes.
Attendance by external bodies: Yes, by arrangement with ABP.
Function: The DMSC is one of a number of similar committees nationally, convened by the Marine Safety Agency. For maritime activities its terms of reference relate to preventative aspects of marine and water safety and of pollution control. The South and South West DMSC covers the south coast from Cornwall to Chichester.
Function: To provide better liaison between the dredging and fishing industries along the South coast (west of IoW - Kent) to minimise interference and to provide a forum for discussion of matters of mutual interest.
Function: The main functions of SERAWP are:
SERAWP covers the whole of the South-east Region (Essex to Hampshire and the Isle of Wight) considering all aspects of aggregates planning and supply.
Function: To bring together the regulatory bodies with interests in Shellfish and Shellfish Water Quality to provide a co-ordinated approach to the shellfish industry, from harvesting to retail. Its function include joint sampling plans, and co-ordination of local monitoring and regulatory activities.
Function: SCOPAC is one of the 17 regional coastal groups covering the coastline of England and Wales. Its purposes are:
Function: To represent the local viewpoint on oil and gas developments within the English Channel, particularly between Devon and West Sussex.
Membership: Comprises the County, District and Unitary local authorities within Devon, Dorset, Hampshire, West Sussex and the Isle of Wight.